Office Manager / Executive Assistant
2 days ago
🏢 In-office - Toronto
Description
• Office Operations Management • Oversee and manage daily office activities to ensure smooth and efficient operations. • Coordinate and track office supplies and equipment for all employees, ensuring timely ordering and inventory management. • Oversee office building maintenance, security and access. • Manage office budget and look for opportunities to save on costs. • Support with company software licenses, including renewals and compliance management. • Maintain and implement office policies and procedures to foster a productive work environment. • Provide technical support for office computers, peripherals, and software applications. • Support with onboarding technology/software for new employees. • Assist with setup and maintenance of network systems, including ensuring connectivity and security. • Communication and Coordination • Act as the main point of contact for all internal and external communications. • Facilitate effective cross-departmental communication and collaboration. • Handle incoming emails, phone calls, and inquiries with professionalism and discretion. • Event Coordination • Plan, organize, and coordinate company events, meetings, and team-building activities, including logistical support for hybrid town hall meetings, annual retreat, etc. • Assist in the organization of industry conferences and exhibitions. • Support in booking transportation and accommodation - negotiation of bulk pricing and deals with suppliers. • Administrative Support • Provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information. • Perform general office duties such as data entry, record-keeping, maintaining a clean and organized workspace, food and coffee machine replenishment, preparing for client meetings. • Executive Support • Organize and manage executives' calendars, including scheduling meetings and coordinating travel arrangements. • Prepare and arrange documents, presentations, and reports for executive meetings. • Serve as a liaison between executives and internal/external stakeholders as needed.
Requirements
• Proven experience as an executive assistant or office manager. • Excellent organizational and multitasking abilities. • Strong written and verbal communication skills. • Proficient in Google Suite, Microsoft Office Suite and other relevant software. • Ability to handle sensitive information with confidentiality. • Bachelor's degree in Business Administration or a related field is preferred.
Benefits
• Benefits Day 1! • Impactful Work: Contribute to our mission of promoting sustainable energy practices and reducing carbon emissions globally. • Environmental Impact - We are a clean energy company with a mission to reduce carbon emissions globally to ensure a clean and sustainable future. • Diversity - People develop their talents and skills in different ways. We value different paths and experiences. If you think you meet the qualifications we are seeking, take a chance and express yourself here.
Apply Now
