Workplace Experience Specialist (Office manager)

August 15

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Tecsys Inc.

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Equipping supply chain greatness.

Warehouse Management • Distribution Management • Transportation Management • Supply Management • Financial Management

501 - 1000

Description

• Oversee front desk operations, ensuring a welcoming and professional reception area. • Manage the mailroom and all aspects of incoming and outgoing office deliveries. • Create Guest WI-FI passes as required. • Oversee the daily operations of office facilities to ensure a clean, safe, and productive environment. • Maintain and coordinate the cleanliness and safety of assigned areas, including kitchens, and equipment. • Perform daily rounds, promptly reporting and escalating any issues to your lead and team members as needed. • Coordinate with building management and external vendors for maintenance, repairs, and other facility-related services. • Coordinate employee events, including catering, event space, and entertainment. • Provide administrative and technical support for corporate meetings. • Organize corporate community outreach initiatives. • Oversee the corporate SWAG program, ensuring a consistent and positive brand image. • Manage the coordination of SWAG distribution, including warehousing, ordering, and international shipping. • Evaluate and approve travel accommodation requests in accordance with our Travel Policy.

Requirements

• Proven experience in facilities management, office administration, or related roles. • Strong organizational and multitasking abilities. • Excellent communication and interpersonal skills. • Familiarity with travel coordination and vendor management. • Creative mindset for designing and implementing employee engagement initiatives. • Proficiency in the use of Microsoft applications such as Word, Excel and PowerPoint • Strong proficiency in both written and verbal English & French communication essential for effective correspondence with clients, suppliers, business partners, and colleagues beyond the province of Quebec.