Administrative Assistant

July 26

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DJJ-The David J Joseph Company

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Grow the Core, Expand Beyond, Live Our Culture

Scrap Metal Recycling • Scrap Metal Brokerage • Finance, Sell, Buy and Lease Railcars • steel • transportation

1001 - 5000

Description

• Act as a central point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate person or department. • Assist the sales team with registration of deal opportunities and preparation of quotes. • Assist the Director of Finance with basic financial tasks, such as processing invoices and purchase orders, account reconciliations, accounting system conversion support, etc. • Support budgeting and forecasting processes by compiling data and generating reports as needed. • Preparation of various monthly reports (QUR, consumption, etc.) • Work closely with the proposals team to support RFP/RFQ responses. • Coordinate marketing events and workshops with partners and clients. This includes but is not limited to booking venues, coordinating food/refreshments, accommodations for partners/clients, coordinating with AV vendors, etc. • Office coordination with vendors such as building landlord, parking, mail couriers, phone/internet companies, etc. • Maintain accurate records and files, both electronic and hard copy. This includes rotating files after fiscal YE, organizing AR/AP files, coordination of shredding old files, etc. • Oversee office supplies inventory and procurement, ensuring adequate stock levels at all times. • Ensuring boardrooms, kitchen, and lounge areas are clean (filling/emptying dishwasher as needed, wiping down counters, etc.) • Support the Sales and Marketing teams with communication distribution, tracking and creating and sending marketing materials if required. • Other related tasks as required.

Requirements

• Ability to obtain a Canadian Federal Government security clearance • Proven experience in an administrative role, preferably in a corporate environment. • Strong organizational skills with the ability to multitask and prioritize workload effectively. • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. • Proficiency in Microsoft Office suite and other relevant software applications. • Attention to detail and accuracy in all tasks. • Ability to maintain confidentiality and handle sensitive information with discretion.