Accounting Assistant

September 10

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Premier Truck Group

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The largest Freightliner Dealer Group in North America

Freightliner Dealership • Western Star Dealership • Truck Sales • Truck Service • Commercial Vehicle Parts

1001 - 5000

Description

• Reconcile cashier daily reports, service RO’s and parts department tickets and account for all cash, checks, electronic checks and credit cards for previous day’s sales. • Consolidate them into one deposit for the Senior Accountant to take to the bank. • Make note of anything out of the ordinary to report to centralized credit department (i.e. shortages/overages, missing invoices due to printer jams, etc.). • Ensure that all cash sales checks have all proper information on them such as invoice number, approval code, cashier initials, physical address and phone number. • If they do not, report information to the credit department for appropriate evaluation. • Reconcile all petty cash vouchers with actual cash to ensure daily balance. • Make deposits for all Freightliner and vehicle sales, down payments or other income. • Post in ADP to the proper accounts. • Relieve the Cashier/Receptionist for lunches, breaks, vacations, etc. • Keep track of all manual and computer checks for the dealership. • Order new supplies when needed. • Keep track of all company issued electronics, cell phones, Pike Passes, postage meter, copiers and fax machine leases. • Ensure proper operation and make necessary arrangements to keep them in good operating order. • Keep updated maintenance records and supplies. • Keep current vendor information and update vendor files on a regular basis, making sure that we have correct contact information, as well as sales tax information. • Keep sales permits, tax information and credit application information current and available to send to vendors to open accounts. • Review all administrative purchase orders for the dealership, checking the charges and the balances on all accounts to make ensure no overcharge. • Reconcile certain vendor accounts to balance to statements for payment. • Make sure accounts are current and paid in a timely manner. • Cut any On Demand Checks that are requested for the dealership. • Cut checks for the Service & Parts department credits. • Cut checks for the expense reports and keep the files organized. • Cross train and back up the accounts payable position when necessary. • Keep updated spreadsheets on various accounts that we pay on a regular basis. • Participate in end of the month closing procedures as per Senior Accountant’s needs. • Assist in inter-company billing. • Perform all other duties as assigned.

Requirements

• A high school diploma and/or GED is required. • Additional training in accounting and computers. • A minimum of three years of experience in a clerical and accounting field is preferred.