Executive Assistant

September 4

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Arc'teryx Equipment

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Arc’teryx is a global design company based in North Vancouver, B$1. .$1

Innovation • Outdoor Equipment • Climbing Gear • Mountaineering • Backcountry skiing

1001 - 5000

Description

• Providing exceptional administrative support with scheduling and calendar management, proactively anticipating needs • Partnering with Talent Acquisition and the People & Culture team to ensure new hires are supported with equipment, onboarding and the tools needed for a strong start • Partnering with Office Services to support visitors, both external and internal • Organizing international and domestic travel arrangements • Organizing and submitting expense reports in a timely manner • Providing support in collaborating with the Financial Planning and Analysis (FP&A) team • Developing agendas, meeting minutes, and presentation materials • Drafting email correspondence and maintaining an organized inbox • Ensuring clear communication and alignment across multiple diverse functions globally • Supporting with the setup, coordination and execution of key cross-functional team meetings occurring in the office • Working cross-functionally and collaborating to ensure both physical and digital meetings run smoothly • Building monthly presentations for the Merchandising organization • Setting meeting agendas and working with relevant teams to ensure needs are met and key follow-up actions are initiated • Spearheading the Live It culture and setting up activities and outings for the teams you support • Upholding Fair Labor Association’s Workplace Code of Conduct and Principles of Fair Labor and Responsible Sourcing, throughout the Arc’teryx supply chain

Requirements

• You have 5+ years of Executive Assistant experience and are looking to grow your career as an EA • You have a high level of proficiency with the Microsoft Office suite and have excellent business acumen • You are seasoned in creating compelling PowerPoint decks and developing presentation materials • You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities • You have strong emotional intelligence, discretion, and the ability to maintain confidentiality • You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you • You’re not afraid of meeting new people, building relationships and creating partnerships across the organization • You are comfortable in a multi-lingual, multi-cultural working environment, and understand the nuances of cross-cultural communication • You are able to manage complex, international, multi-leg travel arrangements, often requiring continuous changes and rescheduling • You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business

Benefits

• Working towards your own professional development goals based on your areas of interest in the business • Developing and implementing process improvements to enable effective operations within the Merchandising team • Collaborating with the other EAs within the function to ensure effective support across the Product leadership team