Intermediate Administrative Assistant

6 days ago

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DIALOG

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We believe design can, and should, meaningfully improve the wellbeing of our communities & the environment we all share.

Architecture • Planning & Urban Design • Interior Design • Sustainability • Engineering

501 - 1000

Description

• Provide flexible, reliable administrative support to 6 Partners and their teams • Provide back up reception duties • Actively participate in internal event planning and administrative/operation initiatives • Carry out research for special projects and initiatives • Ensure the timely completion of administration and/or project related tasks • Timely completion of timesheets and expense reports • Client liaison, support and meeting coordination as requested by Partners • Preparing and submitting annual continuing education credits on behalf of Partners • Coordinate Toronto studio travel as requested • Reconcile monthly Toronto studio travel activity • By being present in our downtown Toronto studio at least 4 days per week

Requirements

• A graduate of a post-secondary administrative program or related discipline is preferred • 5 years or more of high-level administrative experience • A self starter with excellent organization and self-motivation skills • Ability to proactively make decisions and priority calls with little guidance • Intermediate to advanced skills in Microsoft Office • Excellent spoken and written communication skills • The ideal candidate will have a keen eye for detail and strong communication skills • Demonstrated ability to work in a team environment and independently is essential